Tournament of Roses Final Packet
Dear Band Member:

The Time: 8:00 am (PST). The Date: January 1, 2009. The Occasion: The New Year! You are going to remember the start of 2009 for many years to come. Millions of spectators from around the world will watch, as the BOA Honor Band will perform in the 120th Rose Parade themed Hats Off to Entertainment. Has the excitement sunk in yet? It has for us; but, with all great productions, we have LOTS OF WORK YET TO BE DONE.
PDF Downloads
Closing Dinner
Code of Conduct
Early Departure
Emergency Info
Pin Order Form
Special Meals
Student Packing List
Travel Arrangements
Uniform PO

This mailing is filled with multiple forms that need your attention. And you can help us by reading this mailing carefully and returning all required items. It will save US time if we don't have to track you down to retrieve your paperwork. You can be most helpful to us to by being pro-active with your paperwork and return it to us in a timely manner. Enclosed please find - Code of Conduct form, Travel Information, Medial/Emergency Contact Form, Special Meals Request, and Special Events Form. You will also find a Fundraising Pin Advance Order form and a Uniform Purchase form.

• CODE OF CONDUCT AND HOTEL ETIQUETTE
The Code of Conduct is a vital document to the Honor Band. We have enclosed TWO identical forms - one for you to complete and return plus one for you to keep as your reminder. Your involvement in the Honor Band is an HONOR. We expect your behavior and etiquette to reflect the BEST in today's youth. We take this very seriously. We expect you to do the same.

Since some students have not had extensive experience in hotel etiquette, please read the following carefully. Since there are other guests in the hotel, we ask that all students refrain from practicing any instrument in a sleeping room. Practice rooms will be available for you to rehearse once you are settled in the hotel (after your uniform fitting). We also ask that students be respectful of other guests in the hotel lobby, elevators and hallways. As a reminder again, you are representing your band, community and BOA. We would love for all Marriott guests and employees to remember us in a positive way.

• WE NEED YOUR TRAVEL INFORMATION!
Enclosed is a Travel Document that must be completed by EVERY STUDENT in the band. No matter your method of transportation, we need to know your expected arrival time.

For those traveling via car, please provide the best guess of when you anticipate arriving at the hotel.

For those flying, we need your travel itinerary whether you are requesting a shuttle pick up at the airport or not. Check the appropriate box on the travel form if you DO or DO NOT need a Shuttle for pick-up.

Be sure to list all sections of your flight starting from your original city and your flight confirmation number so that we can able to alert students traveling alone if another Honor Band member is on their flight.

As you finalize your travel to and from Los Angeles, we strongly recommend using the Los Angeles International Airport (LAX) for your trip, as Music for All will only be providing greeters and ground transfers to our headquarters hotel from LAX. We encourage you to book early, using travel agencies, on-line services or directly with airlines serving LAX (Los Angeles International Airport). If you choose to fly into another area airport, you must provide your own transportation between the airport and hotel.

Your Luggage tags will be sent to you by December 12th. Be sure to check with your respective airline regarding luggage allowances. Each airline has their own policies so don't get surprised at the airport with your checked luggage and/or carry on items. Do your homework before leaving home.

Reminder to all: the Orientation Meeting will occur at the Marriott Hotel Los Angeles Airport at 3:00 pm PACIFIC TIME on Saturday, December 27. For those of you arriving earlier in the day, uniform fittings will begin at 9:00am.

• ARRIVAL INFORMATION
If you are flying to LAX in Los Angeles on December 27, proceed to your respective BAGGAGE CLAIM AREA to meet a BOA representative who will guide you to your transportation. If you have flown with family members who have purchased a FAMILY & FAN PACKAGE, only YOU will be escorted to the shuttle that will take you to the student hotel - the Marriott Hotel Los Angeles Airport. Your shuttle transportation from the airport is included in your student package.

The Bands of America Registration Table at the Marriott will open at 8:00 am on Saturday, December 27. All students will check in with Music for All to get your room key, your member t-shirt, instructions for your 3:00 pm opening session and other items. There is NO need for you to go to the front desk. Your registration is at the BOA Table. Rooms might not be available until the official check-in time of the hotel. We ask everyone to be patient while we await room keys on Saturday, December 27. We will have rooms available for storage if yours is not ready when you arrive.

• DEPARTURE INFORMATION
We assume that all students will depart the care of Music for All on Saturday, January 3. If this is NOT your plan and you are departing us on FRIDAY, JANUARY 2, you will need to have a parent/guardian SIGN YOU OUT of BOA's custody. Students who will be picked up by family to depart MFA on January 2 must complete and return the attached Release Form. It is vital that internally, MFA staff, chaperones and instructors know the whereabouts of all students at all times. Again, this form only needs to be filled out if your plans require your departure on January 2. No form is needed if you are departing on January 3. (You can submit this form to the MFA staff when you check-in on December 27.)

• EMERGENCY CONTACT INFORMATION
The Music for All office will close for the Holiday Season at noon on Tuesday, December 23. We have an emergency cell phone number available if you ABSOLUTELY must reach a MFA staff member prior to your departure to California. Please respect that Wednesday, Thursday, and Friday are our only days to spend time with our families so please only call if something requires our immediate attention. Starting Tuesday 12/23 at 5pm EST through Saturday 1/3/09, call 877.643.6043 for EMEGENCIES and TRAVEL RELATED PROBLEMS ONLY.

If you use the emergency phone number please be as detailed with information as possible (i.e. your name, phone number to reach YOU, the nature of the issue, etc). If the emergency is regarding a change in your flight status, please be as specific as possible with which airport you are flying into, the airline, flight number, etc. Again, the more specific information we know before we call you back, the more efficient we can be to assist you! This is NOT the way for your family to just "check up" on you.

• UNIFORMS
Upon arrival at the hotel, ALL STUDENTS must check-in with Music for All and go immediately to their UNIFORM FITTING. We want to get as many fittings done prior to the 3:00 pm OPENING SESSION. Fittings after 3:00 pm will disrupt the overall schedule. So, if your travel plans can accommodate us on this matter, it will help everyone!

• INSTRUMENTS PROVIDED FROM YAMAHA
The following instruments are being provided by the Yamaha Corporation of America, our National Presenting Sponsor for our use during the rehearsals and through the parade. Yamaha has provided us with over $300,000 worth of brand new instruments that must be sold following our use. If you are utilizing these instruments, we ask that you treat them with respect and as your own. If your instrument is listed below, you will NOT need to bring one from home, with the exception of your mouthpiece. If your instrument is NOT listed you will need to bring it with you.

    • The entire percussion section will be provided. (Custom Silver Sparkle with chrome hardware finish) Please bring any sticks that you were given at the rehearsal in Indianapolis.
    • Mellophones (Silver) Model #YMP-204MS
    • Marching Baritones (Silver) Model #YBH-301MS
    • Sousaphones (Silver) Model #YSH-411SWC
    • All Flag members will be issued a flag pole, practice flag and performance flag.

If you play the Baritone Sax or Trombone and having trouble making arrangements to get your instrument out with you, please contact us immediately to assist you. If you have any other instrument challenges, please also contact us although we cannot make any promises.

• FINAL PREPERATION
We are in the final month of preparation at this point. Please make sure that you have gone to the link previously provided http://www.musicforall.org/programs/tor/training/video.aspx to make sure that you are physically prepared for this week of rehearsal and 5.5 mile parade. Make sure you have memorized the carry positions for your instruments and the commands that are shared in this video presentation. If you have not begun to physically prepare, please begin to walk every day to build up your cardio muscles, so that you are ready for that first rehearsal. Make sure that you are stretching every day as well.

With regard to your music, if you are an instrumentalist, please have ALL of your music memorized and entered into Smart Music to be signed off on. We do not have a great deal of time to "learn" music while on site. The last piece is being uploaded this week. This is the hardest of the 3 pieces, so please take extra time to learn the rhythms and notes. Percussionists, you last piece of music will be sent to you via email early next week, along with some adjustments that Thom has made to the cadence. Specialty musicians, we will get your music to you very soon.

• HEALTH FORM REQUESTED FOR YOUR FILE
While we will have medical staff with us in California, we need the enclosed form with all medical history and required signatures. Please return the form and a legible copy of the front and back of your insurance card by DECEMBER 8.

• A PICTURE IS WORTH A THOUSAND WORDS!
In order to complete your file, we would like a picture of YOU! Please send a recent high-resolution jpeg photo to Shelly Snider via email to shelly.s@musicforall.org. If you would like to send a picture in the mail, it can be black & white or color, and preferably 5 x 7 or less. Pictures sent via mail will NOT be returned.

• SHARE THIS INCREDIBLE EXPERIENCE WITH YOUR FAMILY AND FRIENDS!
This is the "last chance" to make reservations for the Family and Fan five and seven night packages. Limited spots remain in our parade block so sign up soon! For your convenience, the package information and form have been included in this mailing. Limited space is available so please contact us immediately if you are interested.

For those family members and friends who are unable to travel to California with you, be sure to tell your family to visit www.musicforall.org throughout the week. We will post periodic reviews of our activities along with some streaming video. They won't be able to smell the flowers of the Tournament of Roses, but it will be the next best thing to actually being there.

• BANDS OF AMERICA HONOR BAND MERCHANDISE
Are you still looking for a few last minute Christmas gifts for the family? A line of novelties, including Tournament of Roses tees, sweatshirts, pins and more will be available on site at the Marriott, as well as on our website at www.musicforall.org prior to the event. Souvenir times and location in the hotel will be provided on site. Your uniform jacket or guard/dance member uniform will be available for pre-order until December 27th at $100. All uniforms purchased after December 27th will be $120, and all orders purchased after January 1st, 2009 will be shipped to you in late January.

The official photographer of all BOA events is Jolesch Photography. They will be with us in California to capture the memories of this week. Your photo in parade uniform plus section photos and candids will be taken. More information about viewing and purchasing the photos will be given in California.

We have covered many items and suggest that you mark the important dates on your calendar. We will be sending final information in the coming weeks.

You have made a commitment to represent your school and the Bands of America organization in a world-class event. It is our honor to have you march down Orange Grove and Colorado Boulevards and represent your school, your hometown and Bands of America.

Respectfully,

Camilla M. Stasa
Director of Participant Relations

And your BOA Tournament of Roses Staff!